OFFICIALS’ CONTRACT with DUVAL COUNTY PUBLIC SCHOOLS

EFFECTIVE AUGUST, 2000 THROUGH JUNE, 2003

 

The Duval County Public Schools (DCPS) agree to:

 

1.      Responsibilities to FHSAA Officials and Crowd Control

Agree to follow Section 6 of the FHSAA Officials Guidebook entitled School’s Responsibilities to Officials and the Duval County Crowd Control Policy (Page11).

 

2.      Contacts

Duval County Public Schools, (DCPS) shall provide each association a list of the principals and athletic directors for each school.  This list is to include the telephone numbers as well as a Fax number and e-mail address of each high and middle school and shall designate a contact person to whom all correspondence between the associations and DCPS is to be directed.  DCPS shall make available the name, address, and phone number (day and night), Fax number and e-mail address of its designee.  Each association shall provide to the DCPS designee the name, address, and phone number (day and night), Fax number and e-mail address (if available) of its booking agent/commissioner as well as to whom all correspondence is to be directed.

 

3.      Booking Fees

Each Association will charge each High School and Middle School a booking fee for the assignment of officials for all contests (this includes both boys and girls sports).  The booking fees are listed below:

 

 

Wrestling $25.00 per school

 

Booking Fees are due and payable the same time as schedules either thirty (30) days for Fall sports or forty five (45) days for Winter and Spring sports prior to the earliest date for a regular season contest.  A $25.00 late fee will be assessed for each Booking Fee received after the deadline.

 

4.      District Tournaments

Follow the FHSAA  “Contest Regulations Tournaments and Meets” pamphlet regulations in the selection and compensation of officials for the district tournaments. The association’s booking agent/commissioner will assign the officials selected by the coaches at the District Meeting referred to in FHSAA “Contests Regulations Tournaments and Meets” pamphlet where feasible.

 

A notice shall be given via certified mail to the booking agent/commissioner no later than seven (7) days prior to all district meetings so that booking agent/commissioner or designee(s) may attend these meetings.  The booking agent/commissioner shall serve in an advisory capacity at these meetings for the purpose of assigning officials for district tournament play.  Failure to properly notify the booking agent/commissioner will result in all assignments being made by the booking agent/commissioner at his/her discretion.

 

5. Scheduling

Each school will furnish, either individually or through DCPS, a written schedule for High School, Junior Varsity and Middle School sports consisting of dates, times, sites and opponents either thirty (30) days for Fall sports or forty five (45) days for Winter and Spring sports prior to the earliest date for a regular season contest.  A $25.00 late fee will be assessed for schedules received after the deadline.  Flag Football and Slow-Pitch Softball schedules are excluded from this requirement.

 

Each team will be allowed to submit a Scratch List consisting of a maximum of three officials. A “scratched” official will not be assigned to any home or away contest or any tournaments the team may be hosting.  Scratch lists will not affect Post-Season play.  Scratch lists must be submitted at the time Schedules are submitted which is either thirty- (30) days for fall sports or forty-five (45) days for winter and spring sports prior to the earliest date for a regular season contest.

 

If the booking agent/commissioner wishes to assign additional officials above FHSAA and/or MS Conference guidelines to a contest, it will be the booking agent/commissioners responsibility to send a list of those contests to the principal/athletic director for their approval before the assignments are made. The principal/athletic director may add or delete contests from the list as long as all FHSAA guidelines are met and the list must then be returned to the booking agent/commissioner.  The principals may notify the booking agent/commissioner in writing ten (10) days prior to a contest if he/she does not want additional officials assigned to a contest.

 

Schedule changes shall be requested in writing by the home school principal to the association’s booking agent/commissioner with a copy to the District Athletic Office at least two weeks prior to the scheduled contest. Such requests shall be with the concurrence of the opponent’s school principal or athletic director and will incur no charge.  Other schedule changes, i.e., additions, deletions or changes may be charged $10.00 each at the discretion of the appropriate association.  All checks for schedule changes shall be made payable to the appropriate association.  

 

If a contest must be rescheduled because of a shortage of officials, as defined by FHSAA guidelines, without two weeks notice from the association, the association may be required to pay a fee of  $10.00 to the home school at the discretion of the home school principal.

 

The home school will be charged the full official’s fee and travel for each official once the contest has started, or any scheduled team fails to show, or the contest was incorrectly scheduled by the home team.  See attached addendum’s for specific sport’s exception to this paragraph where needed.

 

The officials’ association will be responsible to pay an amount equivalent to the official’s fee to the home school when an assigned official does not show for a contest and the contest is rescheduled. The association will be responsible for notifying the District Athletic Office and the home school’s athletic director during school hours when there is a shortage of officials or when an official has not been assigned to a contest.

 

Each association guarantees to provide coverage for all FHSAA and MS Conference sanctioned contests before making their officials available to any other groups to which the association may have obligations.

 

 Revised 9/19/01 (Revision in bold print)

 

6.    Emergency Procedures

The home team coach or athletic director will handle all emergency changes of schedule. They will notify the appropriate officials’ association by telephone. The office of the Director of Athletics and the opponent school will be notified at the same time. Emergency conditions will include weather, unplayable field conditions, loss of power, or potential crowd control problems as determined by the home team principal. Such changes must be made no later than 1:00 PM the day of the scheduled contest.  Emergency schedule changes as described above will be at no charge.

 

7.   Payment of Officials

DCPS agrees to pay the maximum fee allowed by FHSAA each year and enter into a three-year agreement, beginning August 1, 2000 through June 30, 2003.

 

The officials associations with THE EXCEPTION OF BASKETBALL AND SOCCER will invoice the school the first day of the month for the total amount owed by the school for the previous month’s officials’ fees. The invoice will also include a $20 per month processing fee, plus $5.00 travel fee for each official’s site visit. For this fee the association will write the individual check for the officials used during the previous month. The invoice will include the date of each contest along with the official’s name to ensure proper tracking by the bookkeeper. With THE EXCEPTION OF BASKETBALL AND SOCCER the bookkeeper will issue one check to the officials’ association no later than the 15th of the month for all services provided. The officials association will provide each official printed labels to be placed on the home school’s sign-in sheet. The labels used will have the Associations Name, Address and the Name of the official. No social security number will be necessary. (They will look the same as the School Board Employee labels on page 13.) No hand-written labels will be used. The officials will still sign the roster.

 

The $5.00 travel is for each visit per site not each match. (Example: If an official calls three matches at one site he receives $5.00 travel).

 

BASKETBALL AND SOCCER OFFICIALS WILL BE PAID THE SAME AS LAST SCHOOL YEAR.

Within five (5) business days after each regular season contest, the host school will mail the official the appropriate compensation to the address provided by the official. The associations will provide each official printed labels to be placed on the home school’s sign-in sheet. The official will provide the host school a pre-printed label matching the sample on page 13.The label will contain the official’s name, address and social security number. The official will sign their name by the sticker, on the form. No hand-written labels will be used. A W-9 form is required for each direct-pay official annually. Officials will be paid the same way as they have in the past with the exception of School Board employees. School board employees will use a label that includes the association’s name and address and the school board employee’s name.

 

Complaints about untimely payments should be referred to Ms. Maxine Holcomb with Internal Auditing at 858-6346 as well as notification to the District Athletic Office. Failure of the school to pay the fees in a timely manner may, at the discretion of the association’s booking agent/commissioner result in the association suspending all further coverage of a schools home contests. 

 

      Payment for district tournament games and state series tournaments shall be made in accordance with

      FHSAA requirements for such contest. 


 NORTH FLORIDA WRESTLING OFFICIALS’

 CONTRACT with

DUVAL COUNTY PUBLIC SCHOOLS AUGUST 2000-JUNE 2003

 

Fees:

 

Revised 9/19/01 (Revision in bold)

 

North Florida Wrestling Officials Association has agreed to a modified payment method, which will allow the bookkeeper to write one check per month to the officials association and in exchange the official association will issue the individual official’s checks.

 

 The officials’ associations will invoice the school the first day of the month for the total amount owed by the school for the previous month’s officials’ fees. The invoice will also include a $20 per month processing fee, plus $5.00 travel fee for each official’s site visit. For this fee the association will write the individual checks for the officials used during the previous month.

 

The bookkeeper will issue one check to the officials’ association no later than the 15th of the month for all services provided.

 

The North Florida Wrestling Officials Association requires all new officials to officiate Junior Varsity matches the first year in the association.  As a result, there may be two (2) officials assigned to a match if the association feels there may be Junior Varsity matches held in conjunction with the Varsity match.  If two (2) officials have been assigned, one for the varsity match and one for the JV match, then a full varsity fee plus mileage and one JV fee (no mileage) would be paid if JV matches are wrestled.  If the association has assigned only one official to cover a match, the following fee schedule will be in effect for the single varsity official.

 

The full varsity fee will be charged for the first 14 matches wrestled.  Forfeited matches are not considered as having been wrestled.  JV matches wrestled will be considered as part of the varsity fee in place of any forfeited matches.  The JV pay will be calculated on any additional matches wrestled.  The official will then be paid half (1/2) the junior varsity fee for the first four (4) JV matches wrestled.  If there are five (5) or more JV matches wrestled the official will receive the full JV fee.

 

Example:  Twelve (12) varsity matches wrestled with two (2) forfeits.  Six (6) JV matches wrestled.  A total of eighteen (18) matches were wrestled.  The full varsity fee would be paid for the first fourteen (14) matches wrestled.  One half (1/2) the JV fee would be paid for the additional four (4) JV matches wrestled.

 

If a Junior Varsity match is scheduled anytime other than following the Varsity match, the official will receive a full JV fee plus mileage.

 

YEAR             H.S. J.V.  H.S. VARSITY            DISTRICT            REGIONAL            STATE            TRAVEL                               

2001-02            $34.00             $45.00             $140.00            $160.00            $235.00            $5.00

 

BOOKING FEE            HIGH - $25.00              MIDDLE - NA

 


Attachment A

 

Section 6 of the FHSAA Officials Guidebook School’s Responsibilities to Officials

 

The Board of Directors has charged member schools with the following responsibilities relative to FHSAA Officials when serving as host for an athletic contest to which the officials are assigned.

 

6.01    An authorized representative of the host school should greet the officials upon their arrival.

 

6.02    The host school should provide a private, secure place for the officials to park.

 

6.03    The host school should provide a secure dressing facility which affords privacy.

 

6.04    The host school should provide the officials assess to private shower facilities with hot water whenever possible

 

6.05    The host school should provide the officials with refreshments (i.e., soft drinks) during the halftime intermission, following the conclusion of the contest and other appropriate times.

 

6.06    The host school must provide pregame, halftime and postgame security for the officials. A school official or principal’s designee must escort the officials to and from the playing field or court to prevent harassment.

 

6.07    The host school principal or game administrator must indicate to the referee or umpire-in-chief his/her seat location should a situation develop where assistance is needed during the contest.

 

6.08    School personnel, including coaches, must not enter the officials’ dressing facility while the officials are in attendance except when requested by the officials.

 

Duval County Crowd Control Policy

 

For all senior high school boys and girls contests, varsity and junior varsity, the host school principal shall designate the athletic director or another individual/ individuals to be responsible for security and amenities for all officials assigned to the contests by the association. Such designees shall escort all such officials, upon their arrival to the gymnasium, stadium or field to a private dressing room with a private toilet and shower facility. These facilities shall be off limits to all individuals except the officials until the officials have completed their assignment and have left the facility. Such designees shall also insure that police officers or other security personnel designated by the principal shall provide safe escort for the officials to and from the dressing facilities to their motor vehicles upon their departure and arrival. The aforementioned procedures for senior high schools shall also be followed at all middle school contests providing the facilities are available at the middle schools.

 

 

 

 

 

 

 

 

 

 

SAMPLE

 

 

 

DUTY ROSTER FOR ATHLETIC EVENT

(OFFICIALS ONLY)

 

EVENT ______________________________________________________DATE_____________________

 

HOME SCHOOL_________________________________________________________________________

                                                (School Name)                                                  (School Number)

 

VISITING SCHOOL (S): ____________________________________________________________________

                                                (School Name)                                                  (School Number)

 

     Affix Labels Below

 

    

 

Officials Signature

(Required)

 

 

Assigned

Position

 

Bookkeeper Completes

Check

Amount

 

Check

Date

Check

No.

$_4.00

Travel

$ 3.00

Assoc. Fee

$ 24.00

Unit Pay

$31.00

Total Pay

 

 

N.E. Fla. Volleyball Officials        

Association

P.O.Box 11922

Jacksonville Fl 32239-1922

Official: Bob Turntine

 

School Board

Employee

 

One Varsity

Volleyball

Match

 

 

 

Ms. Patricia A. Kelly

4447 Windergate Drive

Jacksonville Fl 32257

SSN: 070-40-9174

 

Regular Non-School

Board Employee

 

One Varsity

Volleyball

Match

 

$_4.00

Travel

$______

Assoc. Fee

$ 24.00

Unit Pay

$28.00

Total Pay

 

 

LABELS: AVERY 5160

MACO: ML3000

 

 

 

 

 

 It is certified that the above personnel performed the duties assigned for this event.

 

______________________________________                      _______________________________________

                  Game Manager’s Signature                                  Payment approved: Principal’s Signature

                       

 

G31

OFFICIALS’ ADDRESS AND TELEPHONE NUMBERS

 

NORTH FLORIDA WRESTLING OFFICIAL ASSOC

3837 Oldfield Trail

JAX FL 32223

TEL.# W 245-6737   H 268-4745

 PAT FAIRFAX (Bookkeepers send payment to Mr. Fairfax but call his work number and verify address)