BYLAWS OF THE
NORTH FLORIDA WRESTLING OFFICIALS ASSOCIATION, INC.
ARTICLE I NAME
The name of the association shall be the NORTH FLORIDA WRESTLING OFFICIALS ASSOCIATION (Hereinafter NFWOA)
ARTICLE II PURPOSE
The general purpose and object of this association shall be to secure assignments for its members, as independent contractors, as officials at wrestling matches conducted by various secondary schools in the North Florida and South Georgia Area. To provide education, leadership, training and clinics in order to foster, develop and refine the officiating skills of the association members for the mutual benefit of the members and the schools which employ the association members to officiate their wrestling matches. To find officials to accept assignment to officiate wrestling matches on behalf of the various secondary schools in the North Florida and South Georgia areas who engage the association for this purpose and generally to promote brotherhood, good sportsmanship and fair play in conjunction with all wrestling matches. No member shall be an employee of the association (NFWOA). Each member is an Independent contractor and any employment shall be directly between the member and the School.
ARTICLE III AFFILIATION
This association shall be affiliated with the Florida High School Activities Association, Inc. (FHSAA), and is subject to the bylaws and policies of that body insofar as they affect and prescribe duties and responsibilities of this association and its individual members and the schools served by this association.
ARTICLE IV MEMBERSHIP
Section 1. The membership of NFWOA shall at all times consist of all persons who hold current registrations with the FHSAA as wrestling officials, have registered with the association, have paid their current dues and possess no physical impairment which could inhibit their ability to competently officiate wrestling matches for the various schools which retain this association for the purpose of assigning them officials. No member shall be an employee of the NFWOA. Each member is an Independent contractor and any employment shall be directly between the member and the school conducting the wrestling event.
Section 2. An individual seeking membership in the NFWOA shall complete a membership form and present a current, valid FHSAA official’s registration card along with the current dues.
Section 3. The conditions of continued membership in the NFWOA are applicable to all members alike. They are:
A. Faithful compliance with these bylaws and all rules and regulations of this Association and the FHSAA.
B. Payment of all dues to the NFWOA. Members of the Executive Committee are exempt from dues during their term of office with the exception being the portion or the dues set aside in support of the Florida Chapter of the National Wrestling Hall of Fame.
C. Maintenance of conduct which will bring credit to the NFWOA.
Section 4. If at any time the Executive Committee becomes aware of a physical impairment which in the opinion of the Executive Committee could impair the ability of a member or prospective member to work as a wrestling official, the Executive Committee can require, as a condition of membership or continued membership, that the member or prospective member provide the committee with a certificate from a medical doctor (MD) certifying the individual is physically capable of and able to function as a wrestling official.
Section 5. The Executive Committee, at its discretion, may designate honorary members.
ARTICLE V DIRECTORS
Section 1. The board of directors of the association shall consist of four (4) members in good standing with the association, being the current president, current vice president, current secretary/ treasurer, and current commissioner.
Section 2. Each of these directors shall be elected by the membership at its annual each year, and shall continue in office until the next annual meeting of the association for the election of directors and officers or until their successors shall be elected and qualified, unless there occurs a vacancy by resignation, death, or removal. In the event of such contingencies arising, the remaining board members shall have full power to fill all vacancies that may occur in the board to serve until the next annual election.
ARTICLE VI OFFICERS
Section 1. The officers of the NFWOA shall be a President, a Vice President, a Commissioner and a Secretary/Treasurer. The officers and the immediate Past President shall constitute the Executive Committee.
Section 2. The election of officers shall be held during the annual meeting of the NFWOA, and they shall serve for the term of one (1) year from the adjournment of the annual meeting at which they were elected, or until their successors are selected.
Section 3. The officers shall be elected by majority vote of the members present and voting at the annual meeting.
Section 4. The President shall appoint a nominating committee consisting of at least three (3) members. The chairman of the nominating committee shall be the immediate past President or designee of the President. Nominations will be accepted from the floor.
ARTICLE VII DUTIES OF OFFICERS
Section 1. PRESIDENT: It shall be the duty of the President to preside at all membership meetings of the NFWOA. To execute all rules and regulations pertaining to NFWOA's business or organization, and to make such appointments as he/she deems necessary for the good of the organization, with the concurrence of the Executive Committee. The President shall serve as ex-officio member of all committees.
Section 2. VICE PRESIDENT: It shall be the duty of the Vice President to assume the duties of the President when necessary. It shall be the duty of the Vice President to oversee the educational program for the members.
Section 3. COMMISSIONER: It shall be the duty of the Commissioner to assign officials to all wrestling events in schools served by the NFWOA. He/she shall notify all officials and schools of assignments made. He/she shall have complete jurisdiction for assignments, and shall compile all data necessary in the rating of officials. The Commissioner shall execute and enforce all rules of the NFWOA which have to do with the actual conduct of its members prior to, during and immediately after any wrestling event worked. He/she shall handle all matters of discipline pertaining to members of this group. He/she shall handle all complaints from schools and coaches regarding members of the NFWOA, and shall take action as outlined in these bylaws. The commissioner shall represent or appoint a representative to represent the NFWOA in any disciplinary action between any member of the NFWOA, any school, and the FHSAA, unless the FHSAA appoints such a representative. The Commissioner has the authority to make any decision necessary to carry out the duties of the office on matters not specifically covered in these bylaws or the rules and regulations of the FHSA.A.
Section 4. SECRETARY/TREASURER: It shall be the duty of the Secretary/Treasurer to record the minutes of business meetings of the NFWOA. The Secretary/Treasurer shall notify all members and schools serviced by the NFWOA of all NFWOA actions and policy changes. He/she shall handle all general correspondence of the association. If the Secretary/Treasurer is unable to attend any meetings of the NFWOA, he/she shall furnish the President with the minutes of the previous meeting. It shall be the duty of the Secretary/Treasurer to collect all monies due the NFWOA from officials and schools, and to keep a record of these collections. He/she shall report all delinquencies to the Commissioner. The Secretary/Treasurer shall furnish the NFWOA members with a financial report at the annual meeting of the NFWOA. He/she shall maintain a checking/savings account for this purpose in the name of the North Florida Wrestling Officials Association, Inc. The checks of the NFWOA shall require two signatures, with the President, Secretary/Treasurer and two other officers designated by the President signing the signature card. The Treasurer shall maintain such other accounts as directed by the President and shall see that all government reports and tax returns are prepared and filed in due time.
ARTICLE VIII EXECUTIVE COMMITTEE
Section 1. The business affairs of this association shall be managed by the Executive Committee and shall be made up of the current officers and the immediate past president.
Section 2. The Executive Committee shall meet at the call of the President or the Commissioner.
Section 3. A quorum of the Executive Committee shall consist of a minimum of three (3) members of the Executive Committee.
Section 4. The Executive Committee may remove any of its members for cause, by majority vote of the entire membership of the Executive Committee. Such removal shall also constitute removal from any office or directorship held by that member.
ARTICLE IX MEETINGS
Section 1. The annual meeting of the Association shall be held on the third Sunday in the month of March or another date and time designated by the Executive Committee. The date and time should be prior to the start of the next season. The President shall set the location of the meeting.
Section 2. All members are to be notified by phone or by mail or email at their last address or email address of record with the association of the date, time and place of the annual meeting. Notification is to be at least two weeks prior to the date of the meeting.
Section 3. Those members present at the annual meeting shall constitute a quorum.
Section 4. All members in good standing under provisions of Article IV of these bylaws shall be entitled to vote.
Section 5. Clinics shall be held during the months of October and November at a location and date to be designated by the Vice-President. Additional meetings may be called by the Vice-President to comply with FHSAA rules. Notice of all such clinics must be given in writing via mail, email, in person during a previous meeting or by phone at least seven (7) days prior to the Clinic.
Section 6. A meeting shall be held one week prior to the beginning of the wrestling season, as defined by the FHSAA, for the purpose of initial assignments for the month of December at a location to be designated by the Commissioner. Additional meetings may be called for additional assignments for December. A meeting shall be held one week prior to the resumption of school or wrestling matches after the Christmas school break for the purpose of initial assignments for January. Additional meetings may be called for additional assignments for the remainder of the season. Conference and District Tournaments will be made at least one week prior to the tournament.
Section 7. Special Meetings
A. The President or Commissioner shall have the authority to call a meeting of the General Membership or Executive Committee. Attendance at these called meetings shall be mandatory unless excused.
B. Notice of any special General Membership meeting must be given in writing, via mail or email, or by phone at least seven (7) days prior to the meeting.
C. Notice of any special Executive Committee meeting shall be given to the committee members no less than 3 days prior to the meeting.
ARTICLE X REGULATIONS
Section 1. The Executive Committee shall adopt regulations, not inconsistent with these bylaws, to provide for orderly conduct of all meetings of the NFWOA. The Secretary shall maintain a record of all such regulations adopted by the Executive Committee.
Section 2. In the absence of specific rules, Robert's Rules of Order, Revised, shall-govern the deliberations of the NFWOA.
Section 3. A Parliamentarian may be appointed by the president for any business meetings of the NFWOA.
ARTICLE XI ASSIGNMENTS
Section 1. Officials shall be assigned according to their rating with the FHSAA and the NFWOA, and in accordance with their demonstrated ability and experience.
Section 2. No official shall book wrestling matches, other than junior college, college and professional games, at any time during the wrestling season. Those officials must notify the Commissioner of their assignments prior to the assignment of high school matches for the same dates.
Section 3. Any official desiring to be released from a NFWOA officiating assignment for personal reasons must personally receive a release from the Commissioner in order to remain in good standing. Matches assigned to an official can not be traded with another official. Matches that can't be worked by an official will be reassigned by the Commissioner.
Section 4. No official may contract any wrestling event independently with schools who are served by the NFWOA or in the NFWOA service area.
Section 5. Any complaint regarding assignments may be taken in writing to the Commissioner by an official. The Commissioner shall utilize these bylaws as a basis of settling such complaints.
ARTICLE XII UNIFORMS
Section 1. All officials in the NFWOA must wear uniforms prescribed by the FHSAA and the Executive Committee of the NFWOA.
ARTICLE XIII CONDUCT
Section 1. Officials must pay their dues as outlined in Article XIV.
Section 2. No official in the NFWOA shall drink any alcoholic beverage prior to the wrestling event or during the event. Upon receipt of reasonable evidence of violation of this code, the commissioner shall take appropriate action.
Section 3. All officials shall notify the home team school and the Commissioner if at all possible, in the event of an emergency that prevents their reporting to an assigned game. Failure to report for an assigned game will result in a $25.00 fine and/or the Commissioner issuing an assignment restriction on the official. The offending official will be responsible for all fines issued by the FHSAA against the NFWOA and any fines issued against the home team school as long as proper procedure has been followed by the home team as defined by the FHSAA.
Section 4. Upon the written complaint, of a coach or a fellow official, of an official dressing shoddily and not in keeping with Article XII, the Commissioner may place an assignment restriction on the official for one week and request the official to make corrections.
Section 5. An official, who by deceit or by accident, receives assignments to interscholastic contests before he is properly registered with the FHSAA shall be liable for all fines levied against schools involved for using an unregistered official. The official shall pay an amount of the fines to the Treasurer of the NFWOA, who in turn shall issue a check in payment of the fines to the offended school or the FHSAA. Upon proof of a violation of this section, the Commissioner shall restrict the offending official immediately. The official shall be reinstated only when proof is submitted to the Commissioner of a valid registration and the official has paid any fines levied.
Section 6. The Commissioner shall investigate, or cause to be investigated, any complaints he receives concerning the conduct or competence of any member. The Commissioner has the authority to act in keeping with the findings in the best interest of the Association.
Section 7. Any assignment restriction of more than one week may be appealed by the restricted official to the Executive Committee. The Executive Committee may overrule the Commissioner only if it votes unanimously to do so. The Commissioner, as a member of the Executive Committee, will not have a vote.
Section 8. All Complaints or reports to the Commissioner or the Executive Committee must be in writing.
Section 9. Any member, accused of violation of any article of these bylaws, has the right to be heard before any decision is reached. Any disciplinary action may be appealed by the member to the Executive Committee, which shall have final say on all such matters with a majority rule.
Section 10. Each official is to verify with the home team school whether or not there are any changes in the time or date of a scheduled match at least 24 hours prior to the assigned match. Failure to do so will result in a fine of not more than $25.00 for each offense and/or a weeks suspension of assignments.
ARTICLE XIV FEES
Section 1. Each member of the NFWOA shall pay annual dues in an amount to be determined by the Executive Committee and approved by the general membership at the annual meeting not to be less than $20.00 per year. An additional $10.00 per year will be added to the dues to be sent to and in support of the Florida Chapter of the National Wrestling Hall of Fame. The payments shall be made to the Secretary/Treasurer at least two (2) weeks prior to the first match of the season. Members failing to pay dues shall not be assigned matches until such dues are paid.
Section 1A. First year officials to the sport of Wrestling will have their dues waived for the first year membership in the NFWOA with the exception of the part of the fee that has been levied in support of the Florida Chapter of the National Wrestling Hall of Fame.
Section 1B. The Secretary/Treasurer will post a check to the Florida Chapter of the National Wrestling Hall of Fame as soon as all dues have been collected.
Section 2. Each school being served by the NFWOA shall pay a service fee to the Secretary/Treasurer. The amount of the service fee shall be determined annually by the Executive Committee not to be less than $20.00 per school per year. Booking fees may be waived by the Commissioner for schools with no home matches or other unusual circumstances to be determined by the Commissioner. Payment from the school shall be due at least two (2) weeks prior to the first match of the season for that particular sport. Schools failing to pay booking fees prior to December 15 shall incur an additional $10.00 late fee. Late fees may be waived at the discretion of the Commissioner. All booking fees and late fees from the schools will be paid to the Commissioner.
Section 3. The minimum fee to be paid to members of the NFWOA for officiating wrestling events of schools serviced by the NFWOA shall be determined by the Executive Committee, in compliance with FHSAA guidelines. Such fees shall be paid by the schools directly to the officials, acting as Independent contractors, assigned to the contest.
Section 4. Mileage expense to be paid by the schools for travel to the match site by the officials shall be determined by the Executive Committee in accordance with FHSAA guidelines. The Commissioner shall notify the assigned officials of the amount to be received.
Section 5. Each member will pay a booking fee to the NFWOA for each wrestling match assigned, the amount to be determined by the Executive Committee. Booking fees collected under this section will be paid into the general funds of the association.
Section 6. In case of postponement or cancellation of a match and the home team fails to notify the officials of such action thereby causing the official(s) to report to the match site as scheduled for the match, the school shall reimburse each official an amount set by the Executive Committee, in compliance with FHSAA guidelines.
Section 7. The FHSAA has begun to allow schools to hold a pre-season classic. All new members of the NFWOA, with less than one (1) year active membership, will be required to participate as an official at the pre-season classics for training purposes. The Commissioner will assign the new members to the pre-season classics. If there are not enough new officials to cover the pre-season classics, the Commissioner may assign additional members to officiate. Officials will split all fees to the host school as negotiated with the schools by the Commissioner.
ARTICLE XV FINANCE
Section 1. The fiscal year of the NFWOA shall be March 1 through February 28.
Section 2. The Finance committee shall be composed of the Secretary/Treasurer, serving as chairman, the Vice President and the Commissioner.
Section 3. It shall be the duty of the Finance Committee to prepare a budget, make recommendations regarding dues and all other financial matters. The Secretary/Treasurer shall prepare a proposed budget for adoption by the members at the annual meeting.
Section 4. In the event of a shortage of funds, the Executive Committee may assess each member an equal share of money owed by the NFWOA, provided the amount is not more than the annual dues. Any member failing to comply shall not be in good standing.
Section 5. All officers may be reimbursed for any reasonable expenses incurred in the performance of their duties as officers of the NFWOA upon presentation of receipted bills to the Secretary/Treasurer, within limits as provided by the annual budget in effect at the time the expenses were incurred. Any expense in excess of $100.00 shall be approved by the Executive Committee with the exception as defined in Section 7 of Article XV which requires approval of an amount in excess of $500.00.
Section 6. The Executive Committee may call for any type of audit it deems necessary upon a majority vote of Executive Committee and shall do so upon a majority vote of the membership at any meeting.
Section 7. The NFWOA has in the past provided a memento to each of the officials who have been assigned by the FHSAA to officiate in the annual State Wrestling Championships. Beginning with the 2000-2001 season, NFWOA will as an amendment to the bylaws of the NFWOA officially continue to provide the memento as in the past. It will be the responsibility of the Commissioner or the Commissioners designee to secure an appropriate memento to be provided to the FHSAA for distribution at the State Wrestling Championships. The memento’s will be paid for from the general funds of the NFWOA. The amount to be spent will not exceed $500.00 without approval of the Executive Committee.
ARTICLE XVI AMENDMENTS
Section 1. These bylaws may be amended at the annual meeting or any other meeting called for that purpose. A majority vote of those present at such a meeting shall be necessary to amend these bylaws.